PLEASE NOTE: When preparing a new proposal, please begin from the latest documentation and forms, as provided within the Document Store. This will ensure that all required information is properly included.
Follow the above link to access the document store directly. For additional detail on proposal types and required documentation, please follow THIS LINK.
The campus chief academic officer submits the degree program proposal via the online approval tracking system, APPEAR, to the Academic Leadership Council (ALC). NOTE: When submitting the documentation, please also prepare and include the Board of Trustees Cover Sheet for all degree programs and stand alone certificates that will be new to the campus.
All academic proposals are first considered by the ALC Technical Committee. The ALC Technical Committee examines proposals and works with program proposers to assure proposals are appropriately formatted and complete. The purpose of this review is to assure conformity with university policy and quality standards as well as presentation of approved programs in a manner that will ease passage through subsequent university bodies, the trustees, and state agencies. Academic administrators from the VPRCOE then forward most proposals to the ALC Consent Agenda. Items of particular concern or complexity may be added to the ALC meeting agenda. (The ALC may approve as is, return to the initiating campus with suggested alterations, table or defer for later decision, or disapprove.)
The VPRCOE forwards new degree program proposals to the secretary of the IU Board of Trustees for inclusion on the agenda of its Academic Affairs and University Policy Committee and subsequently for presentation to the full board or inclusion on the Administrative Action Report as appropriate. Academic changes not requiring Indiana Commission on Higher Education (ICHE) action may be implemented following their presentation to and acceptance by the Board of Trustees (as either an action or report item). The VPRCOE provides updates on the progress of academic proposals.See the Required Approval Matrix for guidance on “agenda” vs. “report” items
Following trustee approval, the University President sends the new degree program proposals to the ICHE. The ICHE notifies all state institutions of higher education of the proposal and provides an opportunity for comment and remonstration. The VPRCOE responds on behalf of the university to all requests from other institutions for copies of new degree program proposals and alerts the appropriate campus officer of the request in case additional information is requested. During the ICHE remonstrance process, the VPRCOE will inform campus academic officers of inquiries from other institutions about new degree proposals.
Under certain conditions, the ICHE may employ routine staff action or expedited commission action. Examples of such action include:
- Adding a second degree designation to an existing program (e.g. B.S. to a B.A.)
- Delivering an approved program to an off-campus site or via online delivery.
- Creation of new certificate programs
Academic administrators from the VPRCOE will present proposals to the ICHE. The ICHE staff will work with VPRCOE to address any concerns about the proposal or request additional information as needed.
Once decisions are made by the ICHE, the VPRCOE informs the campus chief academic officer, University Registrar, and program proposers.